The protection of your personal data is very important to us. We process your personal data exclusively in strict accordance with the data protection regulations. These include the General Data Protection Regulation (GDPR), the Federal Data Protection Act (BDSG), and other legal provisions. The following information provides a simple overview of what happens to your personal data when you visit our website, contact us, or how we process your personal data as part of the business relationship.

1. Contact Information

1.1 Person in Charge

Elektromotoren und Gerätebau Barleben GmbH
Otto-von-Guericke-Allee 12
39179 Barleben
Phone: +49 (0) 392 03 / 79 – 0
Fax: +49 (0) 392 03 / 53 30
Email: info@emb-online.de

1.2 Data Protection Officer

Mandy Herrmann
LGD Datenschutz GmbH
Rogätzer Straße 8
39106 Magdeburg
Phone: +49 (0) 391 55 68 632 - 2
Fax: +49 (0) 391 55 68 632-7
Email: datenschutz@lgd-data.de

2. When You Contact Us

You can always contact us with your concerns. You can do this by phone, mail, email, fax, or in person. We also provide a contact form on our website. The data you send us with your request is always provided voluntarily.

Personal Data:

• First and last name
• Phone number
• Email address
• Company
• Message
   

Purpose of Processing:

• Processing your inquiry
   

Legal Basis:

• Art. 6 para. 1 lit. a GDPR
   

Recipients of the Data:

• Internal departments
• Recipients to whom we forward the data at your request
   

Retention Period:

• Data will be deleted after processing your request.
• Data subject to legal retention periods will be deleted after 6 years.
   

Withdrawal:
If the data processing is based on your consent, you have the right to withdraw it. Please send your withdrawal in writing to the address above or via email to info@emb-online.de. In case of withdrawal, we cannot process your request.

3. Data Collection on the Website

When you visit our website, the following data is processed automatically:
 

3.1 Server Log Files

The provider of the site automatically collects and stores information in so-called server log files, which your browser transmits to us. Your data is processed as follows:

Personal Data:

• Browser type and version
• Operating system used
• Referrer URL
• Hostname of the accessing computer
• Date and time of the server request
• IP address
   

Purpose of Processing:

• Operation of the website, analysis of malfunctions
   

Legal Basis:

• Art. 6 para. 1 lit. f GDPR (legitimate interest in correct presentation of our website)
   

Recipients of the Data:

• Internal departments
• Web host
   

Retention Period:

• 7 days
   

Objection:
The collection of data for the provision of the website and the storage of data in server log files is necessary for the operation of the website. Therefore, the user cannot object.

3.2 Cookies

Our website uses "cookies," small data packages that are stored on your device. There are two types: session cookies, which are deleted after your visit, and persistent cookies, which remain until you delete them or they are automatically deleted by the browser. Cookies can come from us (first-party cookies) or from third-party companies (so-called third-party cookies). Third-party cookies enable the integration of certain third-party services on websites (e.g., cookies for processing payment services).
 

Personal Data:

• Technically necessary cookies do not store any indication that identifies the website visitor. The server generates a "session ID" that is transferred to the client. This ID is a randomly generated number temporarily stored by the session cookie. It serves solely to assign the website visitor to a specific session.
• Third-party cookies, on the other hand, contain an ID to recognize the website visitor.
   

Purpose of Processing:

• Technically necessary cookies are stored to ensure the website is technically flawless and optimized.
• Third-party cookies: Analysis of user behavior or advertising.
   

Legal Basis:

• Technically necessary cookies: Art. 6 para. 1 lit. f GDPR (legitimate interest in the correct presentation of our website)
• Third-party cookies: Art. 6 para. 1 lit. a GDPR
   

Recipients of the Data:

• None
   

Retention Period:

• Please refer to the following explanations for the retention periods.
   

Objection:

• Cookies are stored in your browser and transmitted by it to our site. You have full control over the use of cookies. By changing the settings in your browser, you can deactivate or restrict the transmission of cookies. Cookies that have already been stored can be deleted at any time. If cookies are disabled for our website, some features of the website may no longer be fully available.
   

3.3 Consent Management Platform

To manage your settings and document consents from users of our services, we use a consent management platform. We process your personal data as follows:
 

Personal Data:

• Date and time of the server request
• Browser type and version
• Operating system used
• Referrer URL
• IP address
• Consent behavior information
   

Purpose of Processing:

• Obtaining, managing, and documenting consent behavior
   

Legal Basis:

• Art. 6 para. 1 lit. c GDPR
   

Recipients of the Data:

• Internal departments
   

Retention Period:

• 13 months
   

Withdrawal:

• You can change your settings in the cookie manager at any time.

3.4 Matomo

We have integrated Matomo on this website. Matomo is an open-source software tool for web analysis.
 

Personal Data:

• Browser type and version
• Operating system used
• Referrer URL
• Hostname of the accessing computer
• Date and time of the server request
• IP address
• Website access (frequency and duration)
   

Purpose of Processing:

• Analyzing visitor traffic on our website
• Evaluating website usage
   

Legal Basis:

• Art. 6 para. 1 lit. a GDPR
   

Recipients of the Data:

• Internal departments
• Website service providers
   

Retention Period:
The cookies set by Matomo are stored as follows:

• _pk_ses*: 1 day
• _pk_id*: 13 months
   

Objection:

• You can change your settings regarding the use of Google Maps at any time in the cookie settings.

3.5 Google Maps

We use Google Maps on this website. This allows us to display interactive maps directly on the website and provides the convenient use of map functions.
 

Personal Data:

• Browser type and version
• Operating system used
• Referrer URL
• Hostname of the accessing computer
• Date and time of the server request
• IP address
   

Purpose of Processing:

• The use is in the interest of an appealing presentation of our online offers and easy location of the places we provide on the website.
   

Legal Basis:

• Art. 6 para. 1 lit. a GDPR
   

Recipients of the Data:

• We do not collect personal data through the integration of Google Maps. However, connecting to Google servers via Google Maps means that Google receives your personal data. Google processes your personal data in the USA.
   

Retention Period:

• Cookies set by Google Maps are deleted after 2 years at the latest.
   

Objection:

• You can change your settings regarding the use of Google Maps at any time in the cookie manager.

4. Customers

The performance of our contractual relationship requires the processing of data from our customers and their employees. Due to your obligations, it is essential to provide the requested personal data, as otherwise, we cannot fulfill our contractual obligations. We process the data as follows:
 

Personal Data:

• Name
• Company, address
• Position, activity
• Phone number, fax number
• Email address
• Possibly order
• Information about provided services/deliveries
   

Purpose of Processing:

• Agreements on commissioned services/deliveries
• Fulfillment of contractual obligations, such as support and maintenance work
   

Legal Basis:

• Art. 6 para. 1 lit. b GDPR
   

Source of the Data:

• Provided by the contact person
• Provided by another department of the customer
   

Recipients of the Data:

• Internal departments
• Service providers assisting with contract execution
• (Software) manufacturers in warranty, guarantee, or support cases
   

Retention Period:

• After order fulfillment, data is archived
• Data in the archive is deleted after 10 years

5. Business Partners, Service Providers, and Suppliers

Most of our business partners, service providers, and suppliers assign us one of their employees as a contact person. There is no obligation to provide this data, and processing is not necessarily required for the service or delivery. However, the effort for coordination without defined contact persons is disproportionately high, and there is a risk of misunderstandings. Therefore, there is a legitimate interest in this processing. The contact details of the contact persons are processed as follows:
 

Personal Data:

• Names
• Company, address
• Position, activity
• Phone number, fax number
• Email address
• Possibly order
   

Purpose of Processing:

• Coordination of commissioned services/deliveries
   

Legal Basis:

• Art. 6 para. 1 lit. f GDPR
   

Source of the Data:

• Provided by the contact person
• Provided by another department of the business partner, service provider, or supplier
   

Recipients of the Data:

• Internal departments
• Possibly subsidiaries
   

Retention Period:

• After order fulfillment, data is archived
• Data in the archive is deleted after 10 years

6. Applicants

Applicants can send their application in paper form or by email. When you apply with us, we process the following data:
 

Personal Data:

• Data you send with your application
• We process the personal data that we receive from you in the context of your application. This includes data you provide in your application documents and in interviews.
• Processing is necessary for the application process. Participation is not possible without providing the data.
   

Purpose of Processing:

• Decision about hiring
   

Legal Basis:

• Art. 88 GDPR in conjunction with §26 BDSG
• Art. 6 para. 1 lit. a GDPR (consent for longer retention of documents)
   

Recipients of the Data:

• Management and internal departments
   

Retention Period:

• If hired: generally 10 years after the end of your employment with us
• If rejected: 6 months after rejection (if you do not consent to longer retention)

7. Video Surveillance

Visitors may be video-monitored in the entrance area and the server room.
 

Personal Data:

• Video recordings
   

Purpose of Processing:

• Video surveillance is for your protection, primarily to prevent crimes and to exercise the house rules, and may assist in the follow-up of crimes by law enforcement.
   

Legal Basis:

• Art. 6 para. 1 lit. f GDPR
• § 4 para. 1 S. 1 No. 2, 3 BDSG
   

Recipients:

• Internal departments
• Authorized authorities after prior written request
   

Retention Period:

• 7 days

8. Your Rights

You have the following rights regarding the processing of your personal data:

• Access to the data stored about you (Art. 15 GDPR)
• Correction of incorrect data (Art. 16 GDPR)
• Deletion, if legally allowed (Art. 17 GDPR)
• Restriction of processing (Art. 18 GDPR)
• Receiving your data in a structured, commonly used, and machine-readable format (Art. 20 GDPR)
• Objection to processing (Art. 21 GDPR)
• Complaint to a supervisory authority (Art. 77 GDPR)
• Withdrawal of consent (Art. 7 para. 3 GDPR)